Outsourced Rental Bookkeeping Without Handing Over Control of Your Money

One of the first questions owners and property managers ask about outsourced bookkeeping is a fair one: do I have to give someone else control of my rental income to get help with the books?

With Integrity Property Management, the answer is no. Your money can remain under your control. Depending on your banking and accounting setup, rental income and other funds can be deposited directly into accounts controlled by you while Integrity handles the bookkeeping and accounting work.

Why separating the money from the bookkeeping matters

Many owners put off getting accounting help because they assume it means moving their funds into someone else's trust account. For a lot of portfolios, that is more change than they want. Keeping the accounts in your name lets you:

• Keep signing authority and direct visibility into your bank accounts

• Keep your existing banking relationships in place

• Outsource the recording, reconciling, and reporting work without changing who holds the money

• Start or stop service without moving funds between institutions

You get a professional accounting process, and you stay in charge of the cash.

What Integrity handles

Ongoing bookkeeping can include monthly bookkeeping, bank reconciliations, accounts payable and vendor bill processing, owner and property-level accounting, transaction posting, month-end close support, and financial reporting. You can use ongoing bookkeeping or select only the accounting services you need. Our team includes CPA professionals, which helps with reconciliations, accounting corrections, and more complex financial questions.

What it costs

• Ongoing bookkeeping: 1.5% of monthly rent collected

• Cleanup and catch-up: $45 per hour

Actual costs depend on your portfolio, transaction volume, accounting complexity, and the services you need. If your books are behind, cleanup comes first so ongoing work starts from accurate numbers. See rental property bookkeeping cleanup and catch-up. Full details are on the property management bookkeeping page.

For self-managing owners and investors

If you want more than the books, Back Office Tools at 3.5% of rent roll adds rent collection with automatic late fees, leases, renewals, rent increases, direct deposit, bill pay, twice-monthly owner statements, delinquency and rent-roll reports, a 24/7 emergency line, and owner and tenant portals. You keep maintenance and your local team.

For property management companies

Property management companies can add accounting capacity without adding payroll. Integrity works behind your company and never competes for your clients. Options include Accounting Only at 1.5% of monthly rent collected and Full Back-Office at 3.5% of monthly rent collected. Learn more on the property management back office page.

Software

We recommend AppFolio for property management and accounting. If you already use it, read outsourcing AppFolio bookkeeping.

Low risk to start

If you are not completely satisfied within the first 60 days of retaining Integrity, there is no obligation to continue.

Talk to us

Owners and investors: use the owner inquiry form. Property management companies: use the back-office form. You can also call (845) 512-7368 or email christopher@integritypropertymgt.com.